Privacy Policy

Privacy Policy

Version x.x   Updated DATE

The Scout Association takes the issue of privacy very seriously and is committed to protecting and respecting our users' privacy online. This Privacy Statement sets out our current data processing practices and should be read in conjunction with our terms and conditions. If you have any queries or concerns regarding these practices, you should contact us at info.centre@scouts.org.uk

1. The information we collect

The only circumstances in which we will provide any of your personal data to a third party for non commercial purposes are those contained in this Privacy Policy.

2. Registration information

When you register with www.scouts.org.uk, we ask for your name, email address and postcode. We usually also capture your IP address at the time you register.

3. Sharing of data

We may share data supplied by you (or collected about you) with other parts of The Scout Association eg Scout Shops Ltd. Donating to The Scout Association - We do not store credit card details nor do we share customer details with any third parties with regard to any donation you make to The Scout Association.

4. Advertising

www.scouts.org.uk may include interactive advertising for other businesses as part of the site operation. We may use, and provide to third parties, your contact details if you have given us permission to do so.

5. Legal jurisdiction

All personal information and details held on and processed by computers situated in the United Kingdom.

6. Further information

www.scouts.org.uk will as part of it's normal operation send out to information emails. Members can decide to ask for these emails as they register.

7. Disclosure of data by order of a Court and Security

We reserve the right to communicate a Member's personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each Member's responsibility:

  • to keep their password secret
  • to protect against unauthorised access to your personal details
  • to log off from the www.scouts.org.uk service when not using it; and
  • to ensure against use by anyone else of the www.scouts.org.uk Service through the machine that Member uses while they are "logged on" to the www.scouts.org.uk service
  • to search and obtain only the data specifically required and allowed for relating to their role.

8. Use of cookies by The Scout Association

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

This privacy policy applies to those who apply for access to view and/or list their personal information in the Godalming District Scouts online directory.

Use of the directory (both accessing the database and listing your own information) is subject to agreement to the following terms:

• Information supplied to the district directory is only accessible to those with a password

• The information available in the directory (name, role, phone number and email address) may only be used for the purposes of scouting and must not be used for personal or commercial purposes

• You must only submit your own information to the database and do not send information non behalf of anyone else

• Information of any young person must not be submitted to this database

• By accessing and/or using this service, you agree that you are a current member of scouting in Godalming and over the age of 18

• Users must not share their login information with anyone else

• Data supplied for inclusion in the directory may be stored or processed outside of the UK and/or the EEA

• Data supplied for inclusion in the directory will be reverse searchable to users

• You retain the right to request your information to be removed from the directory at any time

• Godalming District Scouts reserves the right to remove any data that it deems to be inaccurate or fraudulent at any time without prior notice

Other Godalming Scouts policies:
As well as this policy, we also have the following:

Data Retention Policy
View the policy
Website Cookies Policy
View the policy

Other scouting policies and procedures can be viewed at www.scouts.org.uk/about-us/policy/

© Godalming District Scouts 2022    Privacy Policy    Our Other Policies
Registered address: District Scout HQ, The Burys, Godalming, GU7 1HR  Registered in England and Wales, Charity no. 305704